Before you begin:
Make sure you have created an account or database within Treasury Software.
Confirm that Bank Positive Pay and QuickBooks are installed on the same computer.
Note: If you have a multi-user edition of QuickBooks, you may need our multi-user platform if you'll be creating positive pay files from more than one computer.
The instructions below assume a simple desktop installation.
Connect to QuickBooks Desktop (First Time Connection ONLY):
Open your QuickBooks Desktop Company
The first time you make the connection between Treasury Software and QuickBooks Desktop, you will need to log into QuickBooks Desktop as an Admin and in single user mode.
Open Treasury Software
Click on the QuickBooks Integration tab. You will see the QuickBooks icon begin blinking.
Toggle back to your QuickBooks. You will see a certificate requesting access.
Select the third radio button and then 'Continue.'
Click 'Confirm'
Once you have connected to a QuickBooks Desktop company for the first time, you will be prompted to select the QuickBooks account containing your data.
Now that you are connected, here is how to create a Positive Pay File using QuickBooks Desktop:
Click on the QuickBooks Desktop Integration Tab:
Put in the date range for outstanding checks in QuickBooks Desktop. Your checks will populate. Check your totals and count (#2), and then create your file by selecting 'Send Transactions to Bank Positive Pay.'
You will receive the pop up below. You can select 'Yes,' and then view, name, and save the file.
Log on to BMO N.A. Positive Pay Portal
Select the file you saved and import it.
If you prefer, you can specify where you would like all files to be saved.
Here, each Positive Pay file created will override the previous file.
1. Select 'Go to Create File Page.'
2. Choose the middle long, blue rectangle.
3. 'Point' to where you want all of your Positive Pay files to be stored (for upload).
Have questions? Contact Treasury Software at (866) 226-5732 or contact us online.
