Obtaining Import Data
Before importing transaction files into Bank Positive Pay, they must be obtained from your accounting package. The exact process depends on the package, but in general you will run an appropriate report, such as a check register, for a given date range and then export this report to an Excel spreadsheet or CSV file. For more information or assistance in this, contact your corporate IT.
Click on Import Transactions from the left hand navigation pane to begin the Import Wizard. You can also start the Import Wizard by clicking the Import Transactions icon in the center of the homepage.
Click the Open Folder Icon on the General Ledger Import Wizard.
Select your file to Import and click Open. Common file types are Excel and comma delimited (csv) files.
The Column Mapping screen allows the user to tell the File Formatter what information is in each column on the import file. Simply Highlight a column, and select the appropriate column mapping from the drop down for the data.
After selecting the Column Mapping, the section about the column names (F1, F2, F3, etc) will switch from Red to Green and list the selected mapping.
Repeat this for all required columns. The required fields are Date, Check number, Amount and Payee (description). When all the necessary columns are mapped, click next to continue the Import Wizard.
Use Amount_Reverse_Sign when needed
Negative amounts decrease your balance, and represent checks issued.
Positive amounts increase your balance, and typically represent voided checks..
If the Excel or other file that you are importing is displaying the amounts in positive format, and the transactions represent checks issued - then map the field as Amount_Reverse_Sign. This has the effect of multiplying the amount by a negative 1.
This screen will display a list of the importable rows and invalid rows. To review the list of Importable Records, click on the “+” sign as shown below.
If the “Amount” and “# of Records” columns are correct, click Next and go to Finish.
The grid will display the importable transactions and the basic information.
The Invalid Rows section will list all rows that will not be imported. The software will automatically mark Header rows, footer rows, summation lines, and blank lines as invalid. For each row that is invalid, a check mark will be placed in the appropriate column indicating why the row was invalid.
Once you have verified the importable information is accurate, click Next. If you wish to Cancel the import process and try again, simply hit Cancel.
Click Finish to complete the Import Wizard.
You are now ready to create and transmit your file.