Overview
Balanced ACH files are a critical component of secure and compliant electronic payments. These files include both credit transactions and a debit offset record to ensure that the total debits equal the total credits. Treasury Software's ACH Universal Online simplifies the creation of balanced ACH files by automatically generating offset records based on your setup preferences. Whether you're paying vendors, employees, or managing internal affairs, ACH Universal Online ensures your files meet bank requirements with ease.
What is a Balanced File?
A balanced ACH file includes both credit transactions (e.g., vendor payments) and a debit offset record that balances the total amount. This format is often required by banks to streamline reconciliation and ensure compliance with internal accounting standards.
How to Enable Balanced Files in ACH Universal Online (ACH File with Offset Record)
To activate balanced file creation in ACH Universal Online:
- Open ACH Universal Online
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Go to ACH Setup on the Home Page
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Choose the Advanced Setup Tab
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Choose Offset Record from the left menu
- Toggle on 'Enable Offset Record'
- Enter the required offset record details (e.g., routing number, account number, company name) and then 'Save Changes'
ACH Universal Online will then generate the offset record to balance your file.
Frequently Asked Questions (FAQs)
1. What is an offset record in an ACH file?
An offset record is a debit transaction added to an ACH file to balance the total credits. It typically represents a withdrawal from your business account to fund outgoing payments.
2. Does every bank require balanced ACH files?
No. Some banks accept unbalanced files. Check with your bank to confirm their requirements.
3. Can I customize the offset record details?
Yes. ACH Universal Online allows you to specify the routing number, account number, and company name for the offset record during setup.
4. What happens if I don't include an offset record when required?
Your bank may reject the ACH file or delay processing.
5. Is ACH Universal compatible with all banks?
ACH Universal Online is designed to meet Nacha standards and is compatible with most U.S. banks. For specific formatting requirements, you can just consult your bank or Treasury Software support.
6. Can I disable balanced files late if my bank no longer requires them?
Yes. You can revisit the ACH Setup and disable the balanced file option at any time.
Need Help?
Still have questions? Contact Treasury Software Support or visit www.treasurysoftware.com for personalized assistance.
