There are several different ways to bring in data. In some situations, you may want to enter a transaction (or sometimes several transactions) manually instead of using a file import.
If you are importing data, the file should be in Excel, comma delimited (CSV), tab delimited, or another tabular format.
From the ACH Universal Home Page, click the 'Import Transactions' icon.
Browse to select a file, or 'copy and paste' from Excel.
Tip: Browse to select a file is much faster and efficient for large imports. Be sure the file is closed before importing.
The ACH Transaction Column Mapping screen will be displayed (below).
In a typical scenario, you will need to map the following fields (in no required order):
•Amount or Amount_Reverse_Sign
In addition, you may want to add:
•ACH_Email_Address (if using the email feature)
Disbursements - use Amount_Reverse_Sign when needed
Negative amounts decrease your balance, and represent payments out to employees and vendors.
Positive amounts increase your balance, and typically represent collections from customers and other funds received.
If the Excel or other file that you are importing is displaying amounts as positive numbers--and the transactions represent payments out--then map the field as Amount_Reverse_Sign. This has the effect of multiplying the amount by a negative one.
Afterwards, click Next.
This screen will display a list of the importable rows and invalid rows. Expand the summary rows to view the detail by clicking on the “+” sign as shown below. The one invalid row is usually the source data column headers, which will not be transferred to the transmission file.
The Invalid Rows section will list all rows that will not be imported into ACH Universal. The software will automatically mark header rows, footer rows, summation lines, and blank lines as invalid. For each row that is invalid, a check mark will be placed in the appropriate column indicating why the row was invalid. In this case, the record was Invalid because the system detected that it was a header row.
Click 'Next' to complete the Wizard.
Next, be sure to create and transmit your file.